The Scotland College of Chiropractic Website Privacy Notice

This policy describes how we collect and use personal data during your use of the Scotland College of Chiropractic website (www.scotlandcollegechiro.ac.uk) in accordance with the General Data Protection Regulation (GDPR) and related UK data protection legislation.

What information do we collect about you?

You don’t have to create an account or provide us with any personal information when you access the College website. We may ask for some personal details if you access some of our services for example:

• To download a prospectus

• To register for an event such as an open or applicant day

• To make an enquiry

• To subscribe to our Newsletter

If you use one of our website forms or if you contact us by email we may collect and process personal information about you. This may include:

• Your contact details including your address and phone number

• Your email address

• Your name, title, date of birth, and gender

• Education or professional details

• Attendance at College events.

How do we use information about you?

We process your data for purposes arising from your use of the website, for example, to ensure that we understand who uses our site to enable us to make improvements and ensure that it is secure. This processing is necessary to meet our legitimate interests in operating and improving the website, analysing its use, and ensuring its security.

We will only use your data for the purposes for which we collected it unless we reasonably consider that we need to use it for another related reason and that reason is compatible with the original purpose. If we need to use your data for an unrelated purpose, we will seek your consent to use it for that new purpose.

Who might we share your information with?

We may share your data with third parties who provide services on our behalf, such as Squarespace who hosts the website, or associated providers such as JotForm. All our third-party service providers are required to take appropriate security measures to protect your data in line with our policies. We do not allow them to use your data for their own purposes. We permit them to process your data only for specified purposes and in accordance with our instructions.

We may also share your personal data with third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our site terms of use or to protect the rights, property or safety of our site, our users, and others.

Where your data is shared with third parties, we will seek to share the minimum amount necessary.

What technology platforms do we use?

The College’s website host is Squarespace. Squarespace analytics is our reporting platform that gives the College insight into how our site is performing.

Squarespace also has built-in integration to connect our site to Google Analytics for visitor tracking and other reporting. All analytics collect non-personally identifiable information relating to your use of this site. This may include: which pages you see; how long you stay; what you click on our pages; if you visit the website again; which country and city you are browsing from; from which paid campaign you’re coming from, etc. This data is collected for the purpose of monitoring and understanding the effectiveness of our website, and creating personalised experiences for users.

The commerce part of our website, also hosted by Squarespace, includes analytics such as revenue, conversion, and cart abandonment data so we can identify opportunities for growth.

Do we use cookies?

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app, and include:

Functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.

Analytics and performance cookies are used on this website, only when you acknowledge our cookie banner to view site traffic, activity, and other data.

We also use cookies to inform our digital advertising. Future SCC ads you see on other websites and apps, such as social media, might be based on information we hold about you (your SCC search history and the content you visited on our site), or on ads you've previously clicked on.

If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of our website.

What about other third-party content and websites?

Our website contains content and links to other websites that are operated by third parties. We don’t control these third-party websites (including whether or not they store cookies) and this Privacy Policy does not apply to them. Please consult the terms and conditions and Privacy Policy of the relevant third-party website to find out how that site collects and uses your information and to establish whether and for what purpose they use cookies.

How we look after your information and how long we keep it for?

We use appropriate technological and operational security measures to protect your information against any unauthorised access to or unlawful use. We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as the law otherwise permits.

Your rights to the information we hold about you.

You have the right to see the personal data that we keep about you, by making a request in writing to us and a small fee may be charged. You can contact us by using the details below if you are concerned.

Please advise us if you believe there has been a personal data breach and we will, if founded, report the breach to the relevant data protection authority in the country concerned without undue delay and within 72 hours of discovering the breach. Please note a reportable breach is one that is likely to result in a risk to people’s rights and freedoms. If this is not a likely consequence, the breach does not need to be reported.

Consent

By using our site, you consent to our website’s privacy policy.

Changes to our privacy policy

If we make changes to our privacy policy, we will post those changes on this page.

Contacting us

If there are any questions regarding this privacy policy please contact the Data Protection Officer by email at office@scotlandcollegechiro.ac.uk or by post to The Scotland College of Chiropractic, 124a Raeburn Place, Edinburgh, EH4 1HG.